Regulations

Art. 1. Functions

  1. The Palatine Library of Parma owns important ancient collections of manuscripts and printed books and it mainly has an historical-humanistic orientation. It collects and stores the italian publishing production, both national and local - for the latter, through the compulsory storage of the printed materials - and it acquires the publications that document the developments of the  foreign culture, considering the peculiarity of its own collections and the needs of the public.
  2. The Library is destined to the ones who carry out activities of study and research and to the ones who can't find the books they want in any other library.

Art. 2. Calendar and timetable

  1. The Library is open every day except Sunday, the midweek holidays and the patron saint festivity.
  2. The Library has the following timetable: Monday-Friday 8.15-19.15, Saturday 8,15-13,45. The individual services may have distinguished timetables. From July 15th to the end of August the timetable is the following: Monday, Wednesday, Friday, Saturday 8,15-13,45; Tuesday, Thursday 8,15-19.15.
  3. From the 16th to the 31st of August the Library will be closed according to art.28 DPR 417/1995. During that time the informations and loan services are open from 11 to 12,30.
  4. Due to maintenance works or other reasons, there might be some partial closures. 

Art. 3. Admission

  1. To the use of the Library, considering the wealth of its collections, are allowed those who, having come to age, conduct activities of study and research; exeptions are possible for minors when their necessity is proved.
  2. Before entering the Library, the users have to turn their mobile phones off, lay down bags, schoolbags, briefcases and other objects like packages at the entrance; furthermore, with an ID they have to withdraw the appropriate access card from the responsible at the entrance, entirely fill it out, give it to the Distribution office and, before going out, pick it up and give it back at the entrance. 
  3. The responsible at the entrance is authorized to control the books owned by the users who come in and out of the Library, but they're not in charge of the content of the deposited bags.
  4. The users have to follow the common rules of a civil coexistence for what concerns the behaviour and the clothes.
  5. It's strictly forbidden to everyone:
    • Damaging, anyway, the Institute's holdings;
    • Marking or writing, also with a pencil, on the books and documents of the Library, even if it's done to correct clear errors of the author or the printmaker;
    • Taking away the cards from the catalogue, tampering with them and writing on them;
    • Disturbing, anyway, the study and research activity;
    • Entering the reading rooms just for pastime or for ther reasons different from studying;
    • Smoking in any setting of the Library, if not in the places possibly destined to that use;
    • Keeping bottles and food on the tables;
    • Sneaking in and staying in the places destined to the personal. The users that, without a justifiable reason, is found in those places will be kept out of the Library temporarily  or definitively. Anyone who intends to go to the offices, with a justifiable reason, must have a specific written permission released from the responsible of the surveillance service, to whom they will give their ID for the whole time of the visit.

Art. 4. Sala di lettura e consultazione

  1. Modern printed material:
    1. Everyone who has come of age is allowed to read the modern printed books, except of dispensations for minors when a proven necessity is verified. The consultation of the catalogues is directly done by the users who can ask, in case of need, the assistance of the Library staff.
    2. For the consultation of newspapers and magazines, the users can avail of the "Maria Luigia" reading room, in which are also reserved tables for the reading of ancient books (not in the area of competence of the Manuscripts and Rare room). When that room is very crowded, the access can be forbidden to the users with only personal books.
    3. For the consultation of books of general subjects, catalogues, encyclopaedias ec. - both on paper and digital support - the users can avail of an open-shelf room where they can directly take the books and take them away only after the authorization of the staff.
    4. In the catalogue room is at the users' disposal the register of the purchases proposal, recommendations and suggestions (form 16). The register is also disposeable in electronic format.
  2. Manuscripts, rare and prestigious works:
    1. Everyone who has come of age is allowed to consult and study the manuscripts and the rare and prestigious works, after a verification of the age and intents of the applicant. After signing the frequency register (form 18), the users can reach the dedicated tables in the open-shelf room.

Art. 5. Distribution

  1. Modern printed material:
    1. The documentary material stored in the book warehouse can be requested by presenting to the Distribution office, together with the access card, the specific form 17 duly filled out. The users can ask for maximus three books simultaneously, or three volumes of the same work, except extraordinary cases that will be taken into consideration by the responsible employee from time to time. Exceptions can also be allowed for particular research reasons, after asking the Direction's opinion. The users will pick up the books at the Distribution office.
    2. In order to protect the documentary material, when the Library owns a copy of the requested book on every kind of support, it will be given to the users instead of the original.
    3. Before going out of the Library, the users have to give back all the documents received.
    4. It is possible to deposit at the Restitution counter three works for maximum three volumes, or three volumes of the same work for not more than ten days, except particular cases that are to be considered from time to time.
  2. Manuscripts, rare and prestigious books:
    1. The requests for the consultation of the manuscripts and the printed rare works must be presented, after being duly filled out, one for each work following the forms 19 and 20 and given together with an ID to the assistant librarian. The same assistant will consign the books one by one. In the same day, every user can ask for ten books.
      The requests must be done within 13,15. The books requested after that time can be consulted the day after and possibly kept in the storage.
      The received books must be given back within 19.10; it is possible to keep in the storage - for a maximum period of 15 days - not more than two manuscripts or two rare works, except extraordinary cases that must be taken into consideration from time to time.
      It is forbidden the direct consultation of some extremely valuable books and of books with a bad conservation; they will be substituted by microfilms. When microfilms are disposable, they will be preferably given to the users instead of the manuscripts. For the consultation of the manuscripts and the rare books it is necessary to use the following cautions:
      • taking notes only with non-indelible pencils;
      • using specific bookstands for the volumes with a compatible size.

The researchers can use the Wood lamp, a magnifying glass, a microreader for microfiches and one for microfilms.

Art. 6. Public relations office

The functions of the Public relations office are listed in the ari. 12, D. Lgs 3 February 1993 n. 29.

Art. 7. Informations

The Library offers a bibliographic and cataloguing informations service that can be requested orally to the employees responsible of the assistance in the Consultation room or by letter to the Director. A first orientation to the use of the catalogues is supplied by the responsibles of the Distribution service. The oral and written informations are about the identification of works and periodics, the control of the bibliographic data the indication of the sources and the suggestive bibliographic instruments; on the other hand the Information service doesn't include the editing of signalling and analytical bibliographies.

Art. 8. Reproductions

  1. It is possible to reproduce at the users' own expenses for a personal use only the bibliographic documents owned by the Library, respecting the copyright laws, as long as the conservation of the document is good enought to permit the copy.
  2. The reproduction can be requested by filling out the specific form and it is realized with the most suitable ways to protect the documents. It is allowed to reproduct, by means of photocopies, the publications printed after 1949.
    On the other hand it is excluded:
    • every document in a bad status of preservation;
    • every document that, because of the kind of binding, or other material characteristics, may be damaged by the photocopying;
    • the modern valuable works;
    • engravings and drawings;
    • newspapers;
    • every document with a bigger size than the photocopier's mirror.
  3. The works owned by the Library can be reproducted for publishing and commercial reasons too, observing the copyright laws and the law no. 4/93, the related regulation D.M. 31/1/1994 and the tariff plan D.M. 8/4/1994. It can also be allowed the photographic reproduction by the users' own means (in the request there must be given exact indications about the executor of the photographs and the typology of the utilized equipment). The so called outpaid expenses are at the expense of the applicant.

Art. 9. Loan

  1. The direct loan is allowed to the italian citizens who live in the Emilia-Romagna region.
    For a restricted period are also allowed to enjoy the loan: 
        1. Italian or european citizens who can provide documentary evidence of their own necessities of study or research and their residence in the region;
        2. Non-european citizens who, as well as providing documentary evidence of their own necessities of study or research and their residence in the region, are presented by the Embassy consulate or by a national cultural or research institution and have the documents attesting the period of residency.
  2. To sign up for the loan service it is necessary to show an ID and a photo. The users will be given a card with annual validity, renewable anyway, to show at any request.
  3. Every change of residence must be immediately communicated by the Loan service.
  4. It is possible to borrow the italian and foreign works published after 1949, as long as they're not rare or precious.
  5. The loan is excluded for:
    1. The seriously damaged, incomplete and with a bad binding (the volumes in an unstable status of preservation);
    2. The works in the Consultation room;
    3. The art volumes with external figures or with more figures than text;
    4. The local history and bibliohraphy volumes;
    5. The periodics, the newspapers, the official acts, the anthologies bound in volumes, the PhD thesis, the grouped material;
    6. The volumes marked with Dir., Bibl., Bibl. Stampe, Bibl. Ebr., Bibl. Tecn., Biblioteca teatrale Ferrarini;
    7. The publications with particular historical-publishing features;
    8. microfilms and microfiches.
  6. It is possible to borrow two works for a maximum of four volumes. The longest period to keep the borrowed books is 30 days. It's strictly forbidden to lend the documents borrowed by the Library. However, it is possible to make a register for the books already in possession of other users.
  7. It is allowed the reproduction, at the users' own expenses, of the books that can't be borrowed.
  8. Whoever doesn't give back the borrowed volume on time, it's suspended from the service until the restitution is happened.
  9. Whoever gives the volume back with damages or loses it, must replenish it or pay double of the cost of the volume.
  10. Whoever doesn't give the volume back or doesn't replenish it, is kept out from the Library and reported to the judiciary authority.
  11. The national and international loan is allowed only between libraries. The borrowed works can be consulted only in the Library.

Art. 10. Cultural meetings

They take place on Friday afternoon with variable regularity (weekly or every two weeks).

Art. 11. Promotion and heritage improvement Service

It is possible to do a guided tour of the Library by booking it at the Didactic Section. For the universities and schools and for the cultural associations it is possible to complete the visit with an in-depth development of a particular subject concerning bibliology, librarianship or researching methodology, also documented with limited expositions of books.

Art. 12. Penalties

  1. The users must respect the laws, especially the ones concerning the use of the public places and of their content, and the ones about the false statements. The users must also conform to the dispositions written in this regulation.
  2. Whoever violates the laws written above, reserve any civil or penal responsibility, might be temporarily or permanently excluded from the Library.